Complete POS & ERP Platform for Spare Parts Dealers & Service Centers
PrimeMotors brings walk-in counter sales, service-bay job billing, supplier Goods Received Notes (GRN), serialized & bulk oil inventory, warranty claims, and staff accounts into a single live database — replacing separate stock books, job-card pads, and credit ledgers across Sri Lanka.
High-Speed POS Counter Billing Terminal
Two-panel counter terminal for scanning, searching, and billing spare parts in seconds. Keyboard shortcuts, Walk-in or saved customer selector, discount/tax capping, and instant cash/card/credit checkout.
- ⚡ Barcode & Serial Scan: Fast scan-in and search across part codes, serials, and descriptions
- ⚡ Customer & Vehicle Registration: Register customers on the fly with vehicle reg number, chassis number, and model
- ⚡ Discount Capping & Tax: Set percentage or amount discounts capped at stock cost price to prevent loss
Service Job Center: Vehicle Cards & Labor Templates
Dedicated terminal built for vehicle service bays and repair workshops. Tracks vehicle/job info, tabbed spare parts and labor charges (with reusable labor templates), technician notes, and job status progression.
- ⚡ Job Status Progression: Advance jobs through Pending → In Progress → Completed → Delivered
- ⚡ Tabbed Parts & Labor: Add used spare parts alongside predefined labor templates or custom labor lines
- ⚡ Vehicle Search: Type-ahead search by customer name, phone, vehicle reg, or chassis number
Layered Stock: Bulk Oil Batches & Serialized Tracking
Three stock models coexist in one database: standard variant products, individually serial-tracked items (batteries, starters, electronics), and bulk barrel/bottled oil tracked by volume (ml) with weighted-average cost batches.
- ⚡ Bulk Oil Batches: Track volume in ml, loose price per ml, received/expiry dates, and weighted-average cost
- ⚡ Serial Number Tracking: Track batteries and electronics by serial number from GRN to sale & warranty
- ⚡ 3-Level Category Hierarchy: Organize catalog by Categories, Subcategories, and Child Categories with color stock badges
Supplier Goods Received Notes (GRN) & Vouchers
Record incoming supplier inventory with Goods Received Notes (GRN), track serial numbers per item, upload delivery invoices, and manage purchase vouchers for separate cash or cheque settlement.
- ⚡ GRN Stock Posting: Automatically post received items to physical stock while updating supplier account ledgers
- ⚡ Purchase Voucher Settlement: Issue vouchers for GRNs settled separately via cash or post-dated cheques
- ⚡ Supplier Ledger History: Review complete purchasing history and running outstanding balance per supplier
Customer Credit Management & Payment Progress
Track credit sales made to mechanics, fleet accounts, and loyal customers. Set credit limits, track due dates, record partial repayments, and view visual progress bars of cleared balances.
- ⚡ Credit Limit Enforcement: Real-time balance check blocks credit sales when customer limit is reached
- ⚡ Payment Progress Bar: Visual indicator displays percentage paid against total credit invoices
- ⚡ Repayment History Log: Record cash, card, bank transfer, or cheque payments against outstanding credit
Warranty Claim Workflows & Full Traceability Chain
Complete warranty lifecycle management. Defective batteries and parts can be swapped immediately from shop stock or routed back to the supplier, tracking the replacement unit until it lands back in stock — a traceable chain.
- ⚡ Replace from Stock: Swap defective batteries/parts with a replacement serial number from shop stock
- ⚡ Send to Company: Route complex claims to manufacturers with supplier tracking and debit note creation
- ⚡ Warranty Chain Audit: Track every claim made against an invoice and the exact replacement units generated
Damaged Item Write-Offs & GRN Expense Ledger
Log returned or defective items for repair & restock or permanent write-off. Manage general business operating expenses alongside GRN-linked procurement expenses excluded from net profit calculations.
- ⚡ Repair or Write-Off: Return repaired items back to sellable stock or record loss write-offs
- ⚡ GRN Expense Scope: Separate freight, customs, and transport costs from operational shop overheads
- ⚡ Profit & Loss Reconciliation: Reconcile sales, service revenue, GRNs, vouchers, and expenses into one live profit picture
PrimeMotors Complete ERP Suite
Every operational module engineered for high-volume spare parts shops and vehicle service centers.
10 Audited Reports
Filterable report hub covering Sales, Service, Purchases, Profit, Stock, Serial, Warranty, Supplier Ledger, Customer Ledger, and Tax.
Customer & Vehicle Registry
Link client profiles to owned vehicle registration numbers, chassis numbers, models, and complete repair histories.
Refunds & Return Processing
Itemized POS refund workflow with per-line restock or damaged write-off badges and required refund reason logging.
PIN-Based Kiosk Terminal
PIN-gated cashier and service kiosk logins for fast billing without exposing administrative settings or cost prices.
Activity Logs Audit Trail
Complete timestamped audit log of logins, purchase orders, GRNs, price edits, and administrative actions with IP addresses.
Branding & System Settings
Upload shop logo for invoices and sidebar, set default tax rates, configure cashier PINs, and customize receipt footers.
Transform Your Auto Spare Parts Business Today
Get the complete PrimeMotors Spare Parts & Service POS system tailored specifically for Sri Lankan auto parts dealers, distributors, and vehicle service centers with lifetime support included.