Complete Spare Parts & Service Management System
PrimeMotors / SpareParts Pro is an all-in-one ERP and POS platform built specifically for spare parts retailers and vehicle service centers. It brings together walk-in counter sales, service-bay job cards, supplier Goods Received Notes (GRN), serialized and bulk (oil) inventory, warranty claims, and staff account permissions into a single database — replacing separate stock notebooks and manual job pads.
Why Choose possystem.lk Spare Parts POS?
Our spare parts POS system is specifically designed for auto parts shops, garages, dispensaries, and service stations. It manages daily counter sales, oil volume batches, serial numbers, supplier balances, and job cards with role-based security. Take a real look inside the system modules below.
SpareParts Pro
POINT OF SALE SYSTEMRole-Based Login, Built for Every Team Member
Every cashier, technician, and manager gets their own secure sign-in. Staff can log in with an email and password, or use a fast PIN at the counter — and the moment they're in, the system only shows the screens their role is allowed to touch.
- ⚡ Email & password or PIN-based kiosk login
- ⚡ Role-based access for Admins, Managers, Cashiers & Technicians
- ⚡ Session persistence across browser restarts
- ⚡ Permission system gating every module and action
One Dashboard That Shows Everything That Matters
The dashboard presents a 12-KPI grid summarizing store performance for the day and month, plus two quick-glance tables for recent sales activity and stock alerts. Two large call-to-action buttons let staff jump straight into billing.
- ⚡ 12 KPI Stat Cards: Products, Sales, Revenue, Profit, Expenses, Stock Value
- ⚡ Page-header shortcuts jumping directly into Sales or Service terminals
- ⚡ Recent sales table listing latest invoices with customer, total, and date
- ⚡ Low stock alerts table highlighting items at or near reorder levels
High-Speed POS Billing for Spare Parts Counter Sales
The full POS terminal is a two-panel screen: a left panel for barcode/serial scanning and product searching with Sale and Refund tabs, and a right-hand Order Summary panel with customer selection, discount/tax controls, and payment.
- ⚡ Barcode and serial number scanning driven by keyboard shortcuts (F1-F12)
- ⚡ Customer selector with on-the-fly register modal & vehicle chassis fields
- ⚡ Billing adjustment controls capped at cost price to protect profit margins
- ⚡ Payment details modal: Cash, Card, and Credit with live change calculation
Streamlined Job Cards & Vehicle Service Billing
The Service Center billing terminal mirrors the POS layout but is built specifically for vehicle service jobs — a left panel for Vehicle/Job Info plus tabbed Spare Parts and Labor Charges, and a right-hand Service Bill summary panel.
- ⚡ Vehicle information tracking: Registration No, Make, Model, Mileage & Complaint
- ⚡ Tabbed entry switching between used spare parts and labor line items
- ⚡ Predefined labor templates dropdown & custom labor charge creator
- ⚡ Status progression: Pending → In Progress → Completed → Delivered
Layered Inventory: Standard Units, Serials & Bulk Oil
Three stock models coexist: standard unit/variant products, individually serial-tracked items (batteries, electronics) followed from goods-in to sale to warranty, and bulk oil tracked through weighted-average-cost batches sold by volume.
- ⚡ 3-Level hierarchy: Categories, Subcategories, and Child Categories
- ⚡ Bulk oil barrel & bottled tracking by volume (ml) with WAC cost calculation
- ⚡ Serial number tracking per item with bulk-add text import
- ⚡ Supplier Goods Received Notes (GRN) & Purchase Voucher management
Complete Warranty Lifecycle & Claim Tracking
A sale's warranty can be claimed, replaced from shop stock or routed to the supplier, and followed through until replacement units land back into warranty stock — a complete chain, not a single flag.
- ⚡ Instant validity verification by invoice, customer, or product serial number
- ⚡ Replace From Stock workflow with replacement serial number picker
- ⚡ Send To Company supplier claim routing with status tracking
- ⚡ Full claims register and replacement history audit trail
Transform Your Spare Parts & Service Shop Today
Get an all-in-one POS and ERP system tailored specifically for Sri Lankan spare parts stores, garages, and vehicle service stations with lifetime support included.
Frequently Asked Questions
What is the Spare Parts & Service POS System?
The Spare Parts & Service POS System is software from Applantics (Pvt) Ltd (possystem.lk) for spare parts retailers and vehicle service centers in Sri Lanka. It covers counter sales, service-bay billing, bulk oil handling, serialized inventory and warranty claims.
Who is the Spare Parts & Service POS System designed for?
It is designed for spare parts retailers and vehicle service centers that want one system to manage sales, stock and day-to-day operations instead of spreadsheets and manual records.
How much does the Spare Parts & Service POS System cost in Sri Lanka?
Pricing depends on the number of branches, users and modules you need, so we quote per business. Message us on WhatsApp (+94 77 271 8001) or email admin@possystem.lk for a free quotation.
Is local support and onboarding available for the Spare Parts & Service POS System?
Yes. Applantics has a local support team in Sri Lanka that helps with setup, training and ongoing support, and the system supports multi-branch operations.