CineHire — Cinema & Film Equipment Rental POS
Complete hire lifecycle management from reservation to return. Designed specifically for professional film equipment rental stores, camera houses, and media rental providers to track physical units, security deposits, damage inspections, and multi-day hire pricing.
Storefront-Style Equipment Browsing & Cart
Unlike a conventional retail POS that opens straight to a business dashboard, CineHire features a customer-facing rental storefront experience. Staff and clients can browse top-level categories, inspect camera packages, review rate tiers, and add items directly to a reservation cart.
- ✓ Hierarchical Categories: Browse cinema cameras, prime lenses, COB lighting, audio gear, grip, and art department props.
- ✓ Flexible Rate Tiers: Display daily, weekly, and monthly hire rates alongside replacement value and required security deposit.
- ✓ Live Unit Availability: Check available unit counts and rack storage locations (e.g. CAM-A01) before confirming reservation.
- ✓ Set Component Breakdown: View component parts included within complex camera kits (e.g., FX6 Body, Viewfinder, Top Handle).
Seamless New Hire Issue & Reservation Management
Issue film gear quickly and accurately. Staff can create new hires using barcode scanner lookup, define rental start and return dates, attach customer profiles, calculate total rental charges, and manage advance reservations with full document export support.
- ✓ Rapid Barcode Checkout: Add equipment units and set components instantly via handheld USB barcode scanners.
- ✓ Automated Rental Pricing: Calculate charges automatically based on daily/weekly/monthly rate rules and approved discounts.
- ✓ Active Hires Dashboard: Track all equipment currently out on hire with clear overdue flags and expected return dates.
- ✓ Advance Reservations: Reserve high-demand camera packages for future shoot dates and convert to active hire in one click.
Clearance Returns, Damage Inspection & Maintenance
Protect your high-value cinema assets during returns. The Clearance & Return module enforces physical item verification before completing a hire, routing damaged gear into damage inspection logs and missing accessories into missing item tracking.
- ✓ Clearance Return Inspection: Verify unit return conditions to prevent damaged or incomplete gear from silent clearance.
- ✓ Damage Inspection Logging: Record damage severity (Minor, Major), affected set components, and client repair charges.
- ✓ Missing Item Tracking: Track missing cables, power supplies, or lens caps from set packages with dedicated fee collection.
- ✓ Maintenance Workflow: Manage repair cases (Awaiting, In Repair, Fixed) with cost tracking while keeping damaged units out of rentable stock.
Hire Invoices, Split Payments & Security Deposit Ledger
Manage the financial settlement of every hire transaction with complete precision. CineHire maintains separate accounting for rental fee billing and security deposit money—allowing deposits to be received, held, applied toward damage/missing charges, or refunded upon safe return.
- ✓ Itemized Hire Invoices: Consolidate rental duration charges, damage fees, late return penalties, and applied deposit credits.
- ✓ Security Deposit Management: Track deposit states (Pending, Held, Partially Applied, Refunded) without mixing deposit cash with sales revenue.
- ✓ Flexible Payment Accounts: Accept split payments across cash, credit card, and bank transfers with full ledger logging.
- ✓ Outstanding Balances: Isolate production accounts with unpaid balances for efficient post-shoot collection.
Serialized Unit Tracking & Barcode Label Printing
Treat every physical camera body, lens, and wireless video transmitter as an individually barcoded asset. CineHire records rack storage locations, physical condition, maintenance history, and operational status so gear is never misplaced or misidentified.
- ✓ Serialized Unit Management: Track individual units with unique barcodes (e.g. CH-101-001, CH-101-002).
- ✓ Storage Rack Location: Assign rack IDs (e.g. RACK-CAM-A01) for fast warehouse organization and gear retrieval.
- ✓ Printable Barcode Labels: Generate printable asset barcode stickers directly from the system for fast handheld scanning.
- ✓ Operational Unit Statuses: Real-time status tracking (Available, On Hire, Reserved, Under Repair, Damaged, Missing, Retired).
Complete Cinema Operations Control
Beyond equipment issue and return, CineHire provides enterprise reporting, granular role permissions, and configurable rental business rules.
Operational Reports
Hire activity summaries, revenue vs. expense net profit charts, equipment utilization rate analytics, and damage cost reports with PDF/CSV export.
Role-Based Access (RBAC)
Enforce page and action permissions tailored for Super Admin, Manager, and Counter Staff users to secure sensitive financial and settings data.
Auto-Pricing & Rental Rules
Configure daily minimum days covered, auto-fill weekly/monthly rate percentages, low stock alert limits, and barcode scanner preferences.
Smart Attention Alerts
Consolidated notifications for overdue hires, low available inventory, pending deposit refunds, uncollected invoices, and active maintenance cases.
Customer & Production Ledger
Store renter contact profiles, company details, identification records, linked hire agreements, and complete payment history in one place.
Operational Expense Tracker
Log transport costs, maintenance purchases, and equipment accessories with category tagging and receipt reference support for profit analysis.
Upgrade to CineHire Cinema Rental POS Today
Get a customized cinema equipment rental management system tailored to your production house or equipment rental store in Sri Lanka. Includes setup, unit barcoding, staff training, and lifetime technical support.
Frequently Asked Questions
What is the CineHire Cinema Equipment Rental POS?
The CineHire Cinema Equipment Rental POS is software from Applantics (Pvt) Ltd (possystem.lk) for film production houses and media equipment rental providers in Sri Lanka. It covers storefront browsing, serialized unit barcoding, security deposits, damage handling and hire invoicing.
Who is the CineHire Cinema Equipment Rental POS designed for?
It is designed for film production houses and media equipment rental providers that want one system to manage sales, stock and day-to-day operations instead of spreadsheets and manual records.
How much does the CineHire Cinema Equipment Rental POS cost in Sri Lanka?
Pricing depends on the number of branches, users and modules you need, so we quote per business. Message us on WhatsApp (+94 77 271 8001) or email admin@possystem.lk for a free quotation.
Is local support and onboarding available for the CineHire Cinema Equipment Rental POS?
Yes. Applantics has a local support team in Sri Lanka that helps with setup, training and ongoing support, and the system supports multi-branch operations.