Complete Retail Management for Hardware Stores & Suppliers
Tailored for hardware shops, building material suppliers, and tool outlets in Sri Lanka. Hardware POS consolidates fast barcode billing, loose-unit inventory per meter/kg, customer AR & supplier AP credit aging, integrated HR payroll, and equipment rentals into a unified platform.
Fast, Barcode-Driven Checkout Terminal
Engineered for high-speed hardware counter sales. Supports fast barcode scanning, loose item sales, draft order parked bills, line discounts, return processing, and instant checkout.
- ⚡ Category Chips: One-tap filtering for Electrical, Fasteners, Paint, Plumbing, and Tools
- ⚡ Trade Account Billing: Link contractor credit accounts or process walk-in cash billing instantly
- ⚡ Park Bills & Item Returns: Save draft orders for pickup or handle returns directly at counter
Inventory Control & GRN Procurement
Comprehensive stock management supporting loose-unit conversions, Goods Received Notes (GRN), purchase orders, low-stock warnings, and FIFO valuation across all hardware items.
- ⚡ Pack Splitting: Sell bulk coils per meter, open boxes of nails per kg, or pipes per foot
- ⚡ GRN Stock Posting: Auto-update stock quantities and vendor balances upon delivery verification
- ⚡ FIFO Stock Valuation: Track cost batch history and set reorder alerts to prevent stockouts
Customer Credit & Supplier Payables (AR/AP)
Maintain strict control over credit sales to contractors and supplier balances. Monitor credit limits in real-time, record part payments, and analyze AR/AP aging buckets.
- ⚡ AR Aging Buckets (0–90+ Days): Classify receivables by age for systematic collection
- ⚡ Credit Limits & Holds: Visual limit progress bars block unauthorized credit sales automatically
- ⚡ Supplier AP Schedule: Track vendor due dates and plan payments to maintain good terms
Integrated Employee HR & Payroll System
A full workforce management module inside your POS. Manage staff profiles, daily check-in attendance, leave workflows, salary advance deductions, and monthly payroll.
- ⚡ Attendance & Shift Scheduling: Record daily check-in times and assign store working shifts
- ⚡ Salary Advance Tracking: Record staff advances with automatic monthly payroll deduction
- ⚡ Bulk Payroll Runs: Generate monthly payslips, cash disbursement sheets, and EPF/ETF reports
Equipment & Tool Rental Business
Create an extra revenue stream by renting power tools, scaffolding, and machinery. Track security deposits, daily rental rates, expected return dates, and overdue alerts.
- ⚡ Deposit & Duration Billing: Collect upfront deposits and auto-calculate daily rental charges
- ⚡ Overdue Alerts: Live flags alert staff when rented tools pass their expected return date
- ⚡ Automated Return Settlement: Settle deposit refunds and deduct damage or late fees easily
Complete Business Management Suite
Hardware POS includes every financial, operational, and auditing tool required for high-volume store management.
Cash Drawer & Till Control
Session float tracking, cash in/out manual logs, shift closing variance reconciliation, and bank deposit logs.
Bank Deposit Recording
Record cash and cheque deposits from till into bank accounts with bank name, account number, and transaction references.
Analytical Business Reports
Sales summaries, item-wise performance, Profit & Loss, FIFO inventory valuation, AR/AP aging, and low-stock alerts.
Role-Based Security
Granular access control for Administrator, Store Manager, and Cashier roles with customizable permission matrixes.
Activity Audit Trail
Complete timestamped log of logins, purchase orders, GRNs, price edits, and administrative actions with IP addresses.
Receipts & Barcode Printing
Live thermal receipt preview, custom invoice headers/footers, and bulk barcode label printing for hardware items.
Elevate Your Hardware Operations Today
Transform your counter billing, stockroom GRN, contractor credit aging, and tool rentals with Hardware POS System Sri Lanka.
Frequently Asked Questions
What is the Hardware Store POS System?
The Hardware Store POS System is software from Applantics (Pvt) Ltd (possystem.lk) for hardware stores, building suppliers and tool shops in Sri Lanka. It covers barcode POS, loose-unit inventory, AR/AP credit aging, HR payroll and equipment rentals.
Who is the Hardware Store POS System designed for?
It is designed for hardware stores, building suppliers and tool shops that want one system to manage sales, stock and day-to-day operations instead of spreadsheets and manual records.
How much does the Hardware Store POS System cost in Sri Lanka?
Pricing depends on the number of branches, users and modules you need, so we quote per business. Message us on WhatsApp (+94 77 271 8001) or email admin@possystem.lk for a free quotation.
Is local support and onboarding available for the Hardware Store POS System?
Yes. Applantics has a local support team in Sri Lanka that helps with setup, training and ongoing support, and the system supports multi-branch operations.