Multi-Branch Point of Sale, Inventory & Warranty Platform
A purpose-built retail and distribution management system for Lanka Grills. Unify the full sales lifecycle from Quotation to Proforma Invoice, Delivery Note, and POS Terminal — with automated 3-year warranty calculations, multi-branch stock allocation, and OTP-secured verified access.
Why Choose Lanka Grill POS System?
Explore the complete suite of interconnected modules engineered specifically for BBQ equipment distribution, multi-showroom retailing, quotation workflows, warranty claim resolution, and multi-branch operations.
Secure Login & Staff Authentication
Access to Lanka Grill POS begins with a clean, focused login interface. Staff accounts are authenticated securely against registered branch records before initiating the two-step verification flow.
- ⚡ Minimalist Login Form: Centered form collecting registered staff email and password with instant client-side validation.
- ⚡ Credential Verification: Verifies staff credentials against active accounts and triggers an automated 6-digit OTP to the registered branch phone.
Two-Factor SMS OTP Verification
Even if a password is compromised, financial records and inventory stay protected. A 6-digit One-Time Password (OTP) is sent via SMS to the branch's registered phone number and must be verified to start a session.
- ⚡ Live Countdown Timer: Clear visual countdown indicates exact code validity time to keep sessions secure and immediate.
- ⚡ Attempt Throttling & Abuse Prevention: Repeated incorrect attempts automatically lock the user out, while resend requests are throttled to protect against SMS spam.
Dashboard — Central Control Panel
The central command cockpit of Lanka Grill POS. Consolidates real-time figures from sales, inventory, and finance into an intuitive view scoped to the active branch or consolidated across the entire chain.
- ⚡ Key Performance Indicators: Live cards for Today's Sales, Orders Today, Items Sold, Average Order Value (AOV), Low Stock Items, and Monthly Expenses.
- ⚡ Sales Trend Chart & Low-Stock Alerts: Visual multi-day trend graphs and instant warnings for BBQ models or accessories reaching reorder levels.
POS / Checkout — Terminal Page
The frontline counter sales interface used to ring up walk-in and phone orders for BBQ machines, gas regulator kits, kebab skewers, and accessories into immediate printed invoices.
- ⚡ Rapid Search & Customer Linking: Instant lookup by product code or name with live discount calculation, linked to registered customers or walk-in profiles.
- ⚡ Multi-Mode Payments & Stock Sync: Accept Cash, Card, Cheque, or Bank Transfer. Completing a sale automatically deducts quantities from branch stock.
Quotations Management
Prepare formal, non-binding price estimates for hotel clients, restaurants, and retail buyers with running totals, itemized discounts, warranty terms, and customizable validity periods.
- ⚡ Catalogue Code on Every Line: Displays exact product codes (e.g., "BBQ machine (LG 002)") to eliminate naming confusion between sales and logistics teams.
- ⚡ Print & PDF Export: View quotes on screen, print directly on branded Lanka Grills letterhead, or download formatted PDF documents for immediate sharing.
Pre-Sale Proforma Invoices
A formal pre-sale document issued once a client approves a quotation, used to request payment in advance of delivery for corporate, hotel, and commercial grill purchases.
- ⚡ Customer & Ship-To Separation: Clearly breaks down customer billing details, shipping addresses, and unique reference codes in LKR currency.
- ⚡ Bank Account & Warranty Terms: Includes Lanka Grills banking details for wire transfer clearance alongside clear warranty coverage stipulations.
Delivery Notes & Dispatch Handover
Issued when BBQ machines and equipment physically leave a branch or warehouse for customer handoff, providing an immutable paper trail for drivers, warehouse staff, and clients.
- ⚡ Itemized Dispatch Quantities: Lists every machine and accessory delivered, referencing the corresponding sales or proforma invoice number.
- ⚡ Dual Sign-Off Lines: Features dedicated "Checked By" and "Received By" signature lines to ensure zero discrepancy upon delivery.
Sales History, Invoices & Audit
Every completed sale becomes part of the permanent branch ledger. Search and review historical invoices, track cashier performance, and audit cash flows effortlessly.
- ⚡ Search & Filter Filters: Filter past sales by invoice number, product code, date range, payment status (Completed, Partial), and payment method.
- ⚡ Reprint & Open POS Shortcut: Reprint any transaction as a full A4 invoice or compact thermal slip, with direct shortcuts to launch new sales.
Returns & Exchange Workflow
Manage product returns and accessory exchanges with full inventory and financial reconciliation, protecting store revenue while providing superior customer service.
- ⚡ Invoice Look-Up Verification: Staff look up the original invoice number to verify eligible line items, purchase dates, and amounts.
- ⚡ Approval Routing & Restock: Returns pass through an authorized approval step before being finalized and returned to active stock.
Item Category Management
Organize products logically into distinct categories and subcategories (BBQ Machines, Gas Accessories, Kebab Kits, Spare Parts) to maintain a neat, browsable catalogue across all branches.
- ⚡ Hierarchical Organization: Define root categories and child subcategories to structure product grouping on POS terminals and quotations.
- ⚡ Catalogue Insights & Search: Search categories instantly, view product counts, and toggle active/inactive visibility.
Product Catalogue & Pricing
The master product database that underpins every sale. Manage product names, catalogue codes, cost and selling prices, descriptions, and stock thresholds across the entire company.
- ⚡ Unique Product Codes: Assign codes (such as LG 002) that automatically synchronise across quotations, proformas, delivery notes, and POS invoices.
- ⚡ Low Stock Thresholds & Media: Set minimum safety stock alerts and upload product images for quick visual identification at the checkout.
Warranty Management & Claims
Every BBQ machine sold carries a manufacturer warranty (e.g., 3-Year Limited Warranty printed on the invoice). Staff can look up any invoice instantly to verify coverage and manage warranty claims.
- ⚡ Automatic Coverage Calculation: Calculates the warranty expiry date automatically from purchase history, showing immediately if coverage remains active.
- ⚡ Claim Recording & Status Tracking: Log customer, product, and serial/SKU details with issue descriptions, tracking claims from Pending through to final resolution.
Finance & Operating Expense Tracking
Track the financial reality of running each showroom. Monitor day-to-day operating expenses, cheque disbursements, and cash flow without requiring complicated secondary accounting software.
- ⚡ Categorized Operating Expenses: Log store expenses (Utilities, Transport, Showroom Rent, Petty Cash) with live running totals and date filtering.
- ⚡ Cheque Tracker Linkage: Customer cheques received at POS and supplier payments flow directly into the Cheque Tracker for deposit and bounce monitoring.
Central & Branch Stock Overview
Accurate stock management is essential for bulky, high-value BBQ machines and accessories. Track quantities centrally and per branch, ensuring high customer satisfaction and preventing stock shortages.
- ⚡ Branch-Level Stock Quantities: View on-hand quantities for every product across all branches at a glance to guide reordering and inter-branch allocation.
- ⚡ Stock Adjustments & Audit Trail: Document manual stock corrections (damage, display units, recount) with logged reasons for accountability.
Multi-Branch Operations & Switching
Built from day one to support multiple physical locations (Colombo, Kandy, Galle, Negombo, Kurunegala, Matara, Jaffna, Ratnapura, Badulla). A persistent top-bar switcher gives effortless single-branch and consolidated multi-branch views.
- ⚡ Instant Branch Switcher: Switch between any branch showroom or the consolidated "All Branches (Owner View)" in a single click.
- ⚡ Scoped Security & Documents: Every transaction, quotation, proforma invoice, and delivery note records its originating branch for flawless audit trails.
Advanced Business Intelligence & Reports
Transforms raw transactions into high-impact management intelligence. Access focused reporting tabs for sales revenue, gross profits, product performance, and inventory velocity.
- ⚡ Sales & Profit Metrics: Live figures for Gross Sales, Refunds, Net Sales, and Gross Profit, complemented by interactive sales trend charts.
- ⚡ Payment Method Breakdown & Audit Log: Visual doughnut chart of payment modes alongside detailed audit logs with date and branch filtering.
Administrative Settings & Security
The administrative core of Lanka Grill POS where administrators manage staff permissions, branch assignments, printable document templates, and system security.
- ⚡ Roles & Granular Permissions: Configure custom roles (Owner, Manager, Cashier, Stock Clerk) with fine-tuned module access boundaries.
- ⚡ Print & OTP Configuration: Standardize company letterheads, bank details, default warranty terms, and designated SMS OTP mobile numbers.
Complete Lanka Grill POS Architecture
Everything required to scale a multi-branch BBQ machine and accessories retail business with speed, accuracy, and total operational control.
Centralized Multi-Branch
Operate across 9+ showrooms (Colombo, Kandy, Galle, Negombo, etc.) with real-time branch switching and branch-scoped ledgers.
Document Sales Pipeline
Seamless document progression: Quotation → Proforma Invoice → Delivery Note → Final Invoice with identical product codes.
3-Year Warranty Engine
Invoice-anchored warranty verification, automatic coverage calculation, and structured claim resolution workflows.
Two-Factor SMS OTP
Two-step login with automated 6-digit phone passcodes, countdown timers, and attempt throttling against brute-force attacks.
Cheque & Expense Finance
Full financial visibility with Cheque clearance tracking, POS counter integration, operating cost logs, and CSV export.
Loyalty & Promotions
Customer profiles, purchase histories, loyalty points rewards, and targeted promotional discount campaigns at checkout.
Transform Your Multi-Branch Sales & Warranty Operations Today
Equip your showrooms and warehouse with Lanka Grill POS — from customer quotations to frontline checkout and lifetime warranty tracking.
Frequently Asked Questions
What is the Lanka Grill POS?
The Lanka Grill POS is software from Applantics (Pvt) Ltd (possystem.lk) for BBQ machine and accessory sellers in Sri Lanka. It covers a quotation-to-delivery-note document pipeline, multi-branch inventory, 3-year warranty tracking, OTP-secured access and financial tracking.
Who is the Lanka Grill POS designed for?
It is designed for BBQ machine and accessory sellers that want one system to manage sales, stock and day-to-day operations instead of spreadsheets and manual records.
How much does the Lanka Grill POS cost in Sri Lanka?
Pricing depends on the number of branches, users and modules you need, so we quote per business. Message us on WhatsApp (+94 77 271 8001) or email admin@possystem.lk for a free quotation.
Is local support and onboarding available for the Lanka Grill POS?
Yes. Applantics has a local support team in Sri Lanka that helps with setup, training and ongoing support, and the system supports multi-branch operations.