Enterprise Pharmacy Distribution Management System
Unified sales, route delivery, FEFO batch inventory, and financial control built for pharmaceutical importers, distributors, and bulk suppliers in Sri Lanka. Track medicine expiration dates, manage pharmacy credit aging, handle PDC cheques, and streamline van sales operations.
FEFO Batch Expiration & Multi-Warehouse Control
Strict First-Expiry, First-Out (FEFO) automated picking rules prevent expired medicine distribution. Monitors batch numbers, manufacturing dates, shelf-life alerts, and multi-warehouse transfers.
- ⚡ Automated FEFO Picking: System automatically assigns earliest expiring batches to active orders
- ⚡ Shelf-Life Warning Thresholds: Set 30/60/90-day expiration alerts to clear stock early
- ⚡ Multi-Warehouse Logistics: Transfer batches seamlessly between central depot and regional vans
Route Delivery Planning & Van Sales Dispatch
Optimize field sales representatives and delivery vehicle routes across Sri Lanka. Generate trip sheets, process mobile order bookings, and reconcile daily van inventory.
- ⚡ Trip Sheet Generation: Group invoice deliveries by geographic routes for efficient vehicle loading
- ⚡ Mobile Field Sales Booking: Reps capture orders on tablet/mobile with live stock verification
- ⚡ Van Inventory Reconciliation: Audit delivered items against returned stock at the end of each route
Pharmacy AR/AP Credit Aging & PDC Cheque Ledger
Maintain financial health across pharmacy retail accounts. Monitor credit limits, track 30-60-90 day outstanding balances, and log Post-Dated Cheques (PDC) with automated clearance alerts.
- ⚡ Customer Credit Limit Locks: Auto-suspend orders for pharmacies exceeding approved credit terms
- ⚡ PDC Cheque Register: Track pending, deposited, cleared, or bounced customer cheques
- ⚡ Vendor AP Aging: Manage pharmaceutical manufacturer payment schedules systematically
Supplier GRN Procurement & Batch Returns
Handle large-scale pharmaceutical purchase orders, GRN verification against supplier invoices, free quantity bonus schemes, and near-expiry returns to manufacturers.
- ⚡ Bonus & Free Unit Schemes: Calculate 10+1 or 50+5 promotional trade schemes automatically
- ⚡ Supplier Claim Tracking: Process damaged or short-expiry medicine return debit notes
- ⚡ Purchase Price Variance Analysis: Monitor price fluctuations across drug suppliers
Role Security Matrix & Timestamped Audit Trail
Ensure compliance with medical regulations. Granular permission controls restrict sensitive tasks like price overrides or stock adjustments, while full audit logging records all transactions.
- ⚡ Role-Based Access: Define distinct permissions for Dispatch Officers, Reps, Accountants, and Admins
- ⚡ Complete Audit Logging: Track user logins, invoice edits, batch voids, and discount overrides
- ⚡ Regulatory Compliance: Export official drug inventory reports for health authority inspections
Pharmaceutical ERP Capabilities
Every operational module engineered for high-volume medicine distribution.
FEFO Batch Management
Automatic first-expiring batch allocation for picking lists with live expiration warning thresholds.
Van Sales Logistics
Route planning, trip sheet creation, field rep mobile order capture, and van inventory reconciliation.
AR Credit & PDC Ledger
30-90 day credit aging analysis, customer credit limit locks, and post-dated cheque tracking.
GRN & Trade Schemes
Goods Received Notes posting, bonus free unit calculation, and supplier batch return debit notes.
Security Matrix
Granular access control for Dispatch, Reps, Accountants, and Admins with customizable permissions.
Timestamped Audit Log
Full tracking of invoice edits, batch overrides, price changes, and administrative user actions.
Transform Your Pharma Operations Today
Get an enterprise pharmaceutical ERP system tailored specifically for Sri Lankan medicine importers, wholesalers, and route distributors with lifetime support included.
Frequently Asked Questions
What is the Pharmacy Distribution Management System?
The Pharmacy Distribution Management System is software from Applantics (Pvt) Ltd (possystem.lk) for pharmaceutical importers, wholesalers and distributors in Sri Lanka. It covers FEFO batch inventory, route delivery, AR/AP aging, cheque tracking and audit logs.
Who is the Pharmacy Distribution Management System designed for?
It is designed for pharmaceutical importers, wholesalers and distributors that want one system to manage sales, stock and day-to-day operations instead of spreadsheets and manual records.
How much does the Pharmacy Distribution Management System cost in Sri Lanka?
Pricing depends on the number of branches, users and modules you need, so we quote per business. Message us on WhatsApp (+94 77 271 8001) or email admin@possystem.lk for a free quotation.
Is local support and onboarding available for the Pharmacy Distribution Management System?
Yes. Applantics has a local support team in Sri Lanka that helps with setup, training and ongoing support, and the system supports multi-branch operations.