Complete Retail POS & Management System
Run walk-in sales and custom advance orders from one system — with multi-branch stock, purchase orders, customer loyalty, installment tracking and full profit reporting, built for Sri Lankan retailers.
Why Choose possystem.lk Retail POS?
Our Retail POS is built for stores and boutiques that need more than a simple till — walk-in checkout alongside scheduled advance orders with deposits, custom product bundles built from individual components, real-time multi-branch stock, and full purchasing, loyalty and profit reporting. Take a real look inside the system below.
Sign In to Your Retail Workspace
A branded, secure sign-in screen welcomes every team member into the workspace. Once signed in, the sidebar only shows the screens each person's role allows — cashiers see the till, managers see branch operations, and owners see everything.
Today's Store Performance at a Glance
Today's revenue, orders completed, cash in the drawer and pending advance orders are summarized the moment you log in, alongside quick actions for a new sale, a new advance order, receiving stock, and a live feed of today's transactions.
- Today's revenue, orders & cash in drawer
- Pending advance orders at a glance
- One-click quick actions for common tasks
- Live feed of today's orders
Sell Standard Products or Build Custom Bundles
Search or browse the catalog by category with real-time stock indicators, or open the dedicated bundle-building tool to assemble made-to-order items from individual components — perfect for gift hampers, kits, or any product built to order. Switch between retail and wholesale pricing in one tap.
- Searchable catalog with category filters & live stock
- Build custom, made-to-order product bundles
- One-tap retail / wholesale pricing switch
- Hold and resume carts for interrupted customers
Reconcile Every Cash Session With Confidence
Open a cash session at the start of the day and the system tracks cash and card sales, refunds given, and the expected amount in the drawer in real time — with a detailed activity log of every sale for fast, accurate reconciliation at close.
- Cash session open / close tracking
- Live expected-drawer balance
- Full session activity log
- Cash, card & installment payment support
Take Deposits for Future Orders
Track every advance order from deposit to delivery — search and filter by status, date range or branch, and see the total, amount paid, and balance due for each order at a glance, so nothing gets forgotten before its completion date.
- Deposit & balance-due tracking per order
- Filter by status, date range & branch
- Completion & delivery date visibility
- Downloadable list of upcoming orders
Build a Custom Order and Take a Deposit
Capture customer and delivery details, add catalog items or custom components, record today's advance payment, and issue the advance invoice — all in one guided screen for made-to-order or event-based sales.
Manage Every Product, Every Price Tier
Keep cost price, retail price and wholesale price side by side for every item, filter by category or stock level, and see stock value and expiry status right in the product list.
- Cost, retail & wholesale pricing per product
- Category & stock-level filtering
- Stock value & expiry status at a glance
Know What's In Stock, Reserved, and Available
See total products and total stock value for the active branch at a glance, with a detailed table tracking in-stock, reserved and available quantities per item — plus CSV import and export for bulk updates.
- In-stock, reserved & available quantities
- Total stock value per branch
- Low-stock & expiry alerts
- CSV import / export
Place and Track Every Supplier Order
Create a purchase order for a supplier and follow it from Draft through Submitted, Partial and Complete as stock is received — with item counts, order value and status visible in one list.
- Draft, Submitted, Partial & Complete PO statuses
- Item counts & order value per PO
- Stock receiving linked to each order
Move Stock Between Branches With a Full Trail
Transfer products from one branch to another with a reason and quantity attached, and track every transfer's progress — pending, in transit, received, or rejected — right from a single screen.
- Branch-to-branch stock transfers
- Pending / in-transit / received status tracking
- Reason logged for every transfer
Log Write-Offs So Losses Never Go Unnoticed
Record damaged, expired or lost stock with a reason and quantity, and the system automatically tracks the financial impact — with a running total of write-offs and your biggest loss category always visible.
Reward Loyalty Across Retail and Wholesale Customers
Manage retail and wholesale customers side by side, with loyalty tier, points balance, total spending and last visit date visible on every profile — searchable by name, phone or email.
- Retail & wholesale customer profiles
- Loyalty tiers & points balance
- Total spending & last visit date
Track Every Cost That Eats Into Your Margin
Operational expenses, damage and spoilage losses, returns and refunds, and external purchases are all logged and categorized by branch, with a monthly total so overheads are never a surprise.
Never Lose Track of a Payment Plan
Monitor pending, overdue and collected installments for advance orders in one view, with due dates and customer details ready so your team can follow up and collect on time.
- Pending, overdue & collected totals
- Due dates per customer & order
- One-click collection actions
See Revenue, Orders and Profit Together
Filter by date range, branch, payment method and customer type to see total revenue, order count, average order value, discounts given and total profit — with a revenue trend chart and payment method breakdown for every period.
- Revenue, orders, average order value & profit
- Revenue trend chart (daily / weekly / monthly)
- Payment method breakdown
- Filter by branch, payment & customer type
Know What Your Stock Is Really Worth
Get a live, per-branch valuation of every product at current cost price, with a grand total across all branches — downloadable as PDF or CSV whenever you need it for accounting or planning.
Manage Every Team Member and Their Branch
Add team members, assign a role and a primary branch, and see each account's status at a glance — search and filter by branch to keep a growing team organized as you open new locations.
Define Exactly What Each Role Can Do
Superadmins keep full control of every branch and setting, Branch Managers get full access to their own outlet's daily operations, and Cashiers are limited to POS, customers and their own cash drawer — or create a fully custom role for your own structure.
- Superadmin, Branch Manager & Cashier roles built in
- Branch-scoped permissions for managers
- Create custom roles with specific module access
Every Sensitive Action, Traced and Timestamped
Price changes, invoice edits, returns and role changes are all logged automatically across every branch — searchable by action type, user and date range, so nothing happens without a record.
One Settings Screen for Your Whole Operation
Configure shop info, receipt and invoice formatting, tax and currency, notifications, and printer and hardware setup — plus add, edit or toggle every branch's operational status, with changes applying instantly across the app.
- Shop info, receipts & invoice formatting
- Tax, currency & notification settings
- Add, edit or toggle branches in one place
✨ Every Package Includes
Industry-leading warranty and support included with every purchase
Lifetime Software Warranty
Your investment is protected forever. We guarantee lifetime software warranty on all our POS systems with no hidden charges or expiration dates.
Free Lifetime Updates
Stay ahead with continuous improvements. Receive all new features, security patches, and enhancements absolutely free for the lifetime of your system.
Free Service & Support
24/7 local support team ready to help. Get free technical assistance, training, and maintenance support whenever you need it at no additional cost.
💫 One-Time Payment. Lifetime Benefits. No Recurring Fees. No Hidden Costs.
Key Benefits of Retail POS
Faster Checkout, Smarter Sales
Fast barcode/search checkout plus a dedicated custom-bundle builder mean every kind of sale — standard or made-to-order — moves quickly.
Never Miss an Advance Order
Deposits, completion dates and installment tracking keep every scheduled order visible until it's delivered and fully paid.
Accurate Multi-Branch Stock
Real-time stock visibility, branch transfers and write-off tracking mean every outlet's inventory stays accurate and accountable.
Complete Purchase Trail
Purchase orders move from Draft to Complete with stock receiving built in, so every rupee spent on inventory is traceable.
Know Your Real Margins
Retail and wholesale pricing side by side, with component-level costing for custom bundles, means your profit numbers are never a guess.
Full Accountability
An audit log of price changes, invoice edits, returns and role changes covers every branch, so nothing slips through unnoticed.
Perfect For Different Retail Businesses
Boutique & Specialty Retailers
Sell standard products alongside made-to-order bundles — gift hampers, kits, custom packages — built from individual components with real-time cost and margin calculation.
Multi-Branch Retail Chains
Switch between branches, transfer stock between outlets, and review consolidated or branch-level sales and inventory reports from one system.
Retailers Taking Advance Orders
Perfect for seasonal, event-based or made-to-order retail — take a deposit, schedule the completion date, and track installments until the order is fully paid and delivered.
Complete Feature Set
Modern Web-Based Platform
Built on React and Laravel, so your team can access the system from any device with a browser and an internet connection.
Role-Based Multi-User Access
Superadmin, Branch Manager and Cashier roles come built in, each scoped to exactly what that job needs — or create your own custom roles.
Multi-Branch Ready
Switch between branch environments, transfer stock between outlets, and pull branch-level or consolidated reports whenever you need them.
Flexible Payment Handling
Accept cash, card and installment payments, including partial payments on advance orders, all tracked against the customer's balance.
Downloadable Reports
Export sales, stock value and expense reports as PDF or Excel whenever management needs figures outside the system.
Dedicated Setup & Support
Get help with installation, configuration and training from a team that already understands multi-branch retail operations.
Ready to Transform Your Retail Store?
Join businesses across Sri Lanka that trust possystem.lk for their daily retail operations.
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